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What is travCon?

The Travelers Conference is a conference that is dedicated to the Healthcare Traveler. It provides over 40 CE eligible sessions, an Exhibit Hall with over 100 exhibitors – many of them staffing agencies with open positions to fill, & unlimited social networking opportunities. You’ll come away from this conference with a whole new set of skills on how to manage your traveling career!

Who Attends TravCon?

TravCon is attended by all types of Nurses, Therapists, SLP’s, Sonographers, Technicians & Advanced Practice Professionals. It is also very popular with “Dreamers” – those in the medical field who are exploring the idea of taking their profession on the road. Some attendees bring their traveling partner or spouse as they are frequently part of the ‘traveling team’. Spouses enjoy attending non-clinical sessions, interviewing potential recruiters, or just hanging out with other spouses in the Spouse’s Spot.

Our story

A conference for healthcare travelers called ‘TMPC’ (Travel Medical Professionals Conference) started as a an idea around a table with – you guessed it – travelers! The first conference was an amazing success & history was made. The Travelers Conference became an official entity with three founders: Phil Light, Joseph Smith & Michelle Freitag in 2009. They immediately had to contend with a industry-wide downturn for 2 years, but eventually turned it around with the help of fellow travelers & supporters, many with us from the very beginning. TravCon continue focus on providing a conference dedicated to not only healthcare travelers, but to the traveling healthcare industry overall.

Traveling is a lonely endeavor – we bring travelers together to help support each other! 

First Timers to TravCon

If this is your 1st time attending a TravCon - welcome!

Here are some useful tips to have a great TravCon experience:

Register Early

Take advantage of early bird discounts which are available for a limited time only. There are also discounts for returning travelers, and for those who are - or who want to be - a PanTravelers member. A limited number of tickets are available at the door but are not guaranteed.

Secure your Room through our website

We sell out our room block every year. Booking early secures you our discounted conference rate, and helps out the conference.. If you’d like to share your room with another traveler to save some cash, we've created a Fb group: TravCon Roommate Facebook Group

Stay Up to Date: Follow Us on Fb & IG

Follow us on our Travelers Conference Fb page for updates, and join our Official TravCon Group to see what other travelers are planning & organizing. Be sure to visit our Website-Social page for more information on what's offered at TravCon There is so much to offer at TravCon that you can be easily overwhelmed. Don't stress about it - you'll only be able to fit in so much. Many travelers come to Vegas several days in advance just to join in traveler-organized events.

Transportation

Have your updated flight information and check into your flight before you hit the airport if you can. Once you arrive at LAS (McCarran Intn'l Airport), you can use a hotel shuttle, Uber, Lyft, Taxi or Limo to get you to your hotel. TravCon19 is at Bally's Hotel on the strip.

If you are driving:. Follow the self-park signs for Bally's Hotel. Bally's charges $12/day for self-parking, so do your best to not to bring a vehicle.

Conference Preparation:

Pack layersfor the most flexibility. Las Vegas is still hot in September, but hotels keep their air conditioning running at full tilt so the conference rooms are quite cool.
Have a comfortable pair of shoes:distances are long both inside & out of the hotel. Even the Exhibit Hall is large!
Bring Toiletries: Bally's Hotel only provides soap & shampoo. There is a Walgreens near the front entrance of Bally's in case you forget anything.
Reusable water bottle: Las Vegas air is very dry, it's a useful item to have one with you wherever you go.
Chargers for all your electronic devices.
Money for tips, food, excursions, drinks, etc. Small bills are handy.TravCon provides breakfast and lunch on the main conference days of Monday and Tuesday, as well as a Brunch on Wednesday, so you only have to cover dinners.
Hydrate a bit more than normal a few days before the event. This will help with the dry hotel air & airplane travel.

At the Conference:

Check in to your hotel room, drop your stuff off, & chat with your new roommates who may have already arrived.
Picking up your Conference Badge Sunday or Monday:
TravCon attendees that opted for pre-conference Sunday sessions can check-in for their badge on Sunday from 8:30am on..
TravCon attendees attending just the main conference can check-in for their badge anytime from Sunday noon on. Main conference attendees can also pick up their badges Monday morning.
ALWAYS wear your TravCon badge inside the conference & to all
TravCon hosted receptions (BootCamp reception Sunday evening, the AfterParty Tuesday evening & Brunch Wednesday morning). It's what gains you access to the speaking sessions, exhibit hall, food and fun.  It’s also $199 to replace if you lose it.
Most importantly, HAVE A TON OF FUN! There's too much going on at
TravCon for any one person to do. Choose your favorites (sessions, exhibit hall, social events) and make lots of new friends.

FAQ

Most frequent questions and answers

The real work is done by a small, dedicated group (see below) incorporated as the Travelers Education Group (TEG). TEG was formed to plan, organize and present this annual conference. The conference is coordinated in conjunction with PanTravelers – the Travelers Association.

The main conference is 2 days: Monday & Tuesday, with a brunch on Wednesday morning

  • Access to all speaking sessions Monday & Tuesday – Concurrent & Keynote
  • Admittance to the Exhibit Hall with over 100 exhibitors
  • Breakfast & Lunch Monday & Tuesday
  • Networking Reception Monday evening 5-6:30pm
  • AfterParty Tuesday evening 8-11pm
  • Post Conference Brunch Wednesday morning 10am – 12:30pm

No, but we really hope you will. Our discounted rates are quite good, and many of the extracurricular activities, both spontaneous and planned, will take place in, or launch from Bally’s. Also, filling the block of hotel rooms we’ve reserved for the conference helps us meet our room commitment.

This happens eventually nearly every year because we can’t reserve more discounted rooms than we are sure we can fill with attendees. If you register too late to get the discount, your best strategy is to go ahead & book a room at Bally’s right away for the best rate available now. Consider trying to find a roommate to share the cost (there is a TravCon Roommate Fb page to help you with this). Staying in the conference hotel, even though it is more expensive if you missed the discount, just makes the event more enjoyable for you. 

First off, remember that registrations are fully transferable. If you find that you are unable to attend, you could consider gifting your registration to someone else who can attend. If you choose to do this, please notify us as soon as possible so we can update the guest list.

If you must cancel for any reason, we will refund your registration fee less an administrative fee based on when you notify us:

Up to July 31st, – $10 cancellation fee
August 1st-August 21st – cancellation fee is 25% of all event fees & additional classes.
After August 21st – no refunds. We’ve already finalized the layout & paid for the catering – all based on the number of registrants.

If an instructor of a pre-conference session cancels, a full refund will be given to all registrants. If an instructor of a concurrent session during the main conference cancels, no refunds will be given.

Yes, you can transfer your ticket to someone else for a $10 fee up until Sept 5th. After that, no transfers can be processed until the event. Transfers at the door (or any requests after Sept 5th) will be processed for a $20 fee. In order to transfer a ticket, please send your request (the original owner of the ticket) to travcon@cmaplanners.com.

Yes: Breakfast and lunch will be provided for registered attendees on both main conference days. A post conference brunch is also included Wednesday morning.

Continuing Education Approvals are as follows:

CEU’s are be available for RN’s, OT’s, PT’s, RRTs, Clinical Lab Techs, Sonographers, & Rad Techs. We are working on expanding our CE offerings to other disciplines as well. For more information and details, visit our Continuing Education page.

Absolutely! They are very welcome and many attendees do bring their spouse or a friend so they can take multiple sessions. If they plan on attending any of the conference sessions or events, they are required to register. The price is the same as it only covers a portion of the true cost of food.

Sorry, we are not accepting cheques at this time.

TravCon will make every effort to provide reasonable accommodations for individuals with disabilities. To request special accommodations please email the Conference Coordinator, at least three weeks prior to the event. In circumstances when courses or events are offered at offsite locations, accommodations will be coordinated with that site to the best of our ability.

The TravCon Team

Board of Directors

Michelle Headshot

Michelle Freitag, BSN

Conference Coordinator

Michelle traveled full-time in an RV as a ICU & ER Nurse Traveler for 7 years. She is a co-founder of TravCon & travels whenever the opportunity arises.

Phil Light, RN

Speakers/Education

Phil is an ER Nurse Traveler of 15 years, a co-founder of TravCon, and a co-founder of the Professional Association of Travelers (PanTravelers)

Cynthia Kinnas

Exhibitor Liaison

Cynthia is a healthcare staffing veteran & guru who is very passionate about healthcare travel. She has held roles from recruiter to agency executive.

TravCon Committee

Laura Latimer: TravCon Speaker

Laura Latimer, OTR

Marketing & Allied

Lover of lattes & founder of Nomadicare. Laura was a traveling OTR for 8 years (even working 2 years in Australia)

Volunteer Coordinator TravCon

Tricia Novak, RN

Volunteer Managment

Tricia is a traveling NICU RN for 16 years, a full-time RVer & a TravCon Die-Hard having been involved all but one TravCon.

Julia Kuhn: TravCon Speaker

Julia Kuhn, SLP

TravCon Hub/Marketing,

Julia is a Speech-Language Pathologist in adult neurogenic rehab. She is the founder of The Traveling Traveler Blog.

Melissa Knybel: TravCon Speaker

Melissa Knybel, RN

Continuing Education

Melissa is an ICU RN who has 20 yrs of experience in the staffing industry. She is VP of Clinical Services at Randstad Healthcare.

Dylan Callier

Dylan Callier, DPT

Marketing & Allied Schools

Dylan is a traveling physical therapist, Recruiter Matchmaker at Nomadicare, & Host of the New Medical Nomads Podcast

Kim Gipson

Kim Gipson, ARDMS/RVT

Marketing

Kim is a traveling Sonographer & co-creator of the Travelers School & Travel Life: Freedom in Scrubs

Erran Gipson

Erran Gipson, RT(R)

Video Editing

Erran is a traveling IR Technologist & co-creator of the Travelers School & Travel Life: Freedom in Scrubs

Thomas Gilhooly

Thomas Gilhooly

Website & IT

Thomas is the Spouse to a travel nurse. When not on the road working, he develops & manages websites. 

Aaron Highfill

Aaron Highfill, RN

Marketing/CEUs

Aaron is a Critical Care Flight Nurse. When not on the road saving lives, he lives in Portland Oregon.

TravCon History

Year 12: 2019

Over 1400 travelers came to TravCon for the 12th annual TravCon at Bally’s Hotel. Over 200 of them were Allied Health Travelers, and we debuted our dedicated Allied Health speaking room.  We hosted two keynote speakers; Allison Massari and Nurse Blake who were huge hits!

Year 11: 2018

1200 travelers joined up for the 11th annual TravCon at Bally’s Hotel! Allied Health continued to grow, we grew to 5 concurrent speaking rooms, and Jeff Solheim brought tears to our eyes with an amazing KeyNote close.

Year 10: 2017

1250 travelers made our 10th Annual TravCon at Bally’s Hotel the most amazing event to date. More Allied Health Travelers attended than ever before, and ZDogg joined in for a live feed & closing presentation – off the hook!

Year 9: 2016

Over 900 travelers made the trek to Planet Hollywood. The illustrious Laura Gasparis was the Key Note Speaker and TravCon launched its’ first Conference App.

Year 8: 2015

2015 saw TravCon at the Rio All Suites Hotel with over 600 travelers. The Afterparty was at the Moonbar on top of the Palms Hotel – amazing wrap-up to the conference. Spanish Intensives were introduced.

Year 7: 2014

400 attendees converged on the Flamingo Hotel with the first Key Note Speaker Dr. Zubin Damania (ZDogg) topping it off. Newbie BootCamp was born for those just starting out in their travel careers. Annual BLS, ACLS & PALS recerts began.

Year 6: 2013

Over 300 attendees and 30 exhibitors turned the little meet-and-greet into an event far greater than it’s committee ever expected.

Year 5: 2012

With 200 travelers and 16 Travel Staffing Exhibitors, TravCon was coming back strong, hosted at the Aria Resort.

Year 4: 2011

With the economy and the industry on the rebound, a larger event was held at the MGM Grand in Las Vegas. Over 75 travelers in attendance.

Year 3: 2010

Another small Meet & Greet – thanks again to Joseph and Daina Smith of TravelTax..

Year 2: 2009

Despite the best of plans, the 2009 conference was nearly a disaster. The huge recession took a toll on the conference which ended up being a much smaller “meet and greet” type event.

Year 1: 2008

One dedicated travel RN and a few volunteers from the Delphi Travel Nurses & Therapist Forum launched the first conference for 125 travelers at the Alexis Resort in Las Vegas.

Financials

TravCon has always been ‘For, About & By Travelers’. Planning an event like this is like planning a wedding or party. At the start, we were shocked when we saw the menus but realized this is how the hotels make their money. We decided to design an event that is as affordable as possible for the travelers who are paying for their own expenses.

At TravCon, the conference ticket price is only a fraction of what it actually costs for an attendee. Unlike other professional conferences that charge attendees $600+ per ticket, we pass the majority of the costs on to the sponsoring agencies who are generous enough to exhibit. Without their support, there would be no food, no parties, no speakers…. no conference!

Here’s how an Attendee ticket to TravCon breaks down:

Items Cost % Description
Food, beverages, receptions, AfterParty, Brunch
$351
56%
Breakfast & lunch main conference days, food & drinks during breaks, Newbie BootCamp Reception, AfterParty at Drai’s, Wednesday Brunch
Speakers/Education
$35
6%
43 speakers, KeyNote speaker, presentation equipment, CEU’s for RNs, PTs, OTs, RTs, CSTs, Rad techs, & sonographers. Certifications for BLS/ACLS/PALS/NRP
Cash Prizes & Giveaways
$17
3%
Cash prizes at conference, giveaways to attendees, scholarships, promotions throughout the year
Conference Management Company
$35
6%
Online registration system, admin staff for attendees & exhibitors, management of event contracts, & on-site staff
Audio Visual, Electric
$31
5%
Screens, projectors, risers, room set-up, labor costs
Exhibit hall set-up & signage
$23
4%
Booth set-up, signage & banners t/o conference area
Misc event costs
$59
9%
Programs, event insurance, photography, videography, bank fees, bookkeeper, shipping, badges, lanyards, conference app, security etc.
Committee/Volunteer Expenses
$36
6%
Expenses for organizers to attend planning meetings throughout the year, & support for over 30 volunteers who work hard at the conference (tickets, food, Advil, Excedrin, etc.)
True Cost of Ticket
$623
100%
Price of Your Attendee Ticket:
A fraction of this price! (see registration page for current prices)
Items Cost % Description
Total Attendee Income
24%
Travelers only pay a portion of their true ticket price
Total Exhibitors/Sponsors Income
76%
The rest is covered by the generous exhibitors & sponsors!